The City of Seattle, City Light Department, is interested in soliciting proposals for providing up to 100 aMW of capacity and energy from renewable resources for a period ranging from 1 - 20 years for meeting City Light's load growth over the next 10 years. The details are provided in the attached request.

In order to facilitate the process and respond to questions, a bidder's conference will be held on Thursday, July 20, 2000, at 1:00 p.m., at the offices of Seattle City Light, located in the Key Tower, 700 Fifth Avenue, Seattle, in the Boardroom, Conference Room 3253. Please let us know if you plan on attending this meeting. Proposals are due Friday, August 25, 2000 by 5:00 p.m.

If you have any questions, please contact Marilynn Semro at (206) 386-4539 or at marilynn.semro@seattle.gov. We look forward to working with you.

Very truly yours,

Paula S. Green
Deputy Superintendent
Power Management

I. Introduction

City Light is interested in purchasing up to 100 aMW of capacity and energy from Renewable Resources for a term of 1 - 20 years under a purchase power contract or partial ownership arrangement. City Light will consider a broad range of proposals and technologies.

All proposals must meet the requirements set forth in this RFP. Selection will be based on responsiveness to the requirements and benefits to City Light, as determined by City Light in its sole discretion. City Light reserves the right, at any time, to reject any or all proposals for any reason.

Respondents should detail how their proposal meets these goals. Respondents should clearly and concisely outline and explain their proposed business structure to City Light. City Light will consider business structures that could include, but are not limited to, a variety of attributes including output guarantees, floor and ceiling prices, financing options, prices indexed to market, short and longer term transactions, purchase and sale of environmental attributes, and other provisions that might create an optimal balancing of risks and rewards between developer and/or supplier and City Light.

City Light is interested in identifying aggregate purchase partner(s), including other utilities, for renewable resource development if economies of scale could significantly enhance the value of a Renewable Resource to City Light.

City Light is interested in respondents specifically identifying which risks are being taken and by whom for key terms that would be part of a contract between the respondent and City Light.

City Light will consider proposals of 1 MW or greater.

Successful respondents will receive a contract to provide renewable energy to City Light. City Light intends to negotiate contracts with several suppliers. City Light may award multiple contracts under this RFP and would consider recommending contracts to the Seattle City Council for approval later this year.

Respondents must respond fully to the information requested in Section II, "Technical Proposal" to provide City Light the ability to fairly and efficiently evaluate the proposals.

Eligible proposals will undergo a detailed analysis of the costs, including costs to the environment, and benefits to City Light of the energy offered. This review will include an evaluation of the respondent's ability to deliver what is proposed.

In order to ensure proper consideration to special provisions of the proposal, respondents should explain in detail any provisions that may not be obvious. Clearly mark portions of a proposal that are variations to the base proposal. It is critical that proposals be clear and concise as to what is offered.

After the proposals have been evaluated, selected respondents will be asked to make a presentation of their proposal to City Light personnel and respond to questions concerning the proposal. After the interviews and the evaluation are completed, one or more respondents may be requested to enter into contract negotiations.

	
	Marilynn Semro
	Seattle City Light
	700 Fifth Avenue, Suite 3300
	Seattle, WA  98104-5031
	e-mail: 
	
	marilynn.semro@seattle.gov
	Telephone:      (206) 386-4539
	FAX:		(206) 386-4555
	

Respondents must provide in sufficient detail the following information. If some of the required information is not being offered or not applicable, the respondent must so indicate. If any information changes from year to year, please provide the information requested for each year. If appropriate, routine outages for scheduled maintenance periods should be included in the monthly production estimates and should be specifically noted.

1. Resource Type
2. Specific resource location
3. What is the term of agreement for the output of the resource, including commercial operation date, termination date, and any early termination for City Light or the respondent.
4. Describe the output characteristics of the resource. Include information about the expected capacity of resource available to City Light by month; detail of the expected firm and non-firm energy available to City Light by month; detail the anticipated hourly, weekly, or annual load factor; detail the typical hourly profile, differentiated as applicable, by season.
5. Describe output guarantees that the respondent will provide City Light. What remedies does City Light have for respondent's failure to deliver energy.
6. Describe shaping services and costs, if available, for intermittent resources. Describe operational constraints, if any, to City Light's ability to schedule power from the units.
7. Provide a description of any outages, both forced and planned.
8. Who are manufacturers of major components of the resource? What has been their experience?
9. For each year through the term of the proposal, provide specific pricing details including, but not limited to energy price, capacity price, and escalator. If these prices are not offered as a firm price, please indicate key criteria that would require this cost to vary.
   • If the proposal includes an ownership option, please so identify and include price and other relevant information pertaining to terms and conditions.
   • Explain assumptions on tax credits, public incentives, or other external payments or programs that support the economics of the project. Explain how pricing or other terms may be dependent upon these assumptions.
   • Explain assumptions for financing, regardless of whether City Light is part of financing.

10. Describe in detail forms of security for performance such as a letter of credit, bond, parent guarantee, or similar security. What are the security instruments for the period during construction? What are the security instruments for the period of operation?
11. Transmission
    • Describe interconnection to BPA Grid or to City Light system.
    • Describe Point of Delivery for delivery of energy.
    • Describe assumptions for transmission and provide information to support respondent's ability to deliver on the assumptions. Are there new facilities required for interconnection? Does pricing include all transmission costs?

12. Describe the air emissions profile of the resource including CO2, CO, NOX, SO2, particulates, other hazardous materials, in lbs/kWh.
13. Explain the environmental attributes of the resource. Provide any environmental review and analysis materials including, where applicable, NEPA and SEPA documents; FERC license and applications; description of consultation with natural/cultural resource agencies and tribes; comments from agencies, tribes, and public interest groups; issues identified; how much water will be used; amount of land used, description of any ESA issues or fish impacts.
14. Clearly define the nature of relationship between City Light and respondent.
    • Are there sub-contractors?
    • Is there a project developer?
    • Is there a wholesale power provider?
    • Would City Light acquire an ownership interest in the project?

III. Administrative Requirements

To be responsive to this request, proposals must conform to the procedures, format, and content requirements outlined in this RFP. Failure to do so may result in the respondent being declared non-responsive.

Marilynn Semro
Seattle City Light
700 Fifth Avenue, Suite 3300
Seattle, WA 98104-5031
e-mail: marilynn.semro@seattle.gov
Telephone: (206) 386-4539
FAX: (206) 386-4555

Future correspondence, including any clarifications to this RFP will be sent only to those respondents that return the notice of intent to respond.

	Marilynn Semro	
	Seattle City Light
	Re:  Renewable Resources Request for Proposal 
		- Power Management Branch
	Room 3220 - Key Tower Building
	700 Fifth Avenue, Suite 3300
	Seattle, Washington  98104-5031

All proposals become the property of the City of Seattle. The content of all proposals will be held confidential until the selection of the Renewable Resource providers is made. Any proprietary data must be clearly marked.

	Marilynn Semro
	Seattle City Light
	700 Fifth Avenue, Suite 3300
	Seattle, WA  98104-5031
	e-mail: 
	marilynn.semro@seattle.gov
	Telephone:      (206) 386-4539
	FAX:		(206) 386-4555

1. The respondent's proposal is genuine; not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation; and is not submitted in conformity with an agreement of rules of any group, association, organization, or corporation.
2. The respondent has not directly or indirectly induced or solicited any other respondent to submit a false or sham proposal.
3. The respondent has not solicited or induced any other person, firm, or corporation to refrain from proposing.
4. The respondent has not sought by collusion to obtain for himself/herself any advantage over any other respondent or the City.

City Light will take reasonable precautions and use reasonable efforts to protect such information provided that such information is clearly marked as proprietary or confidential on the page it appears. City Light reserves the right to release such information to agents or contractors for the purpose of evaluating the proposal. Such agents or contractors will be contractually bound to the same standards of care with respect to the disclosure as City Light. In any event, City Light, its agents or contractors will not be liable for the damages resulting from any disclosure before, during, or after the solicitation.

Respondents should be aware that the City is required by law to make its records available for public inspection with certain exceptions (see Revised Code of Washington, Chapter 42.17). It is the City's belief that this legal obligation would not require the disclosure of proprietary, descriptive literature that contains valuable designs, drawings or documentation. However, the respondent, by submission of materials marked "PROPRIETARY", acknowledges and agrees that the City will have no obligation or liability to the respondent in the event that either must disclose these materials.

The laws of the State of Washington shall govern the contract executed between the selected respondent and the City, and any interpretations or constructions thereof. Further, the place of performance and transaction of business shall be deemed to be the City of Seattle, State of Washington; in the event of litigation, the exclusive venue and place of jurisdiction shall be the Superior Court for King County, Washington.

IV. Selection and Contracting Process

Price- Fixed and variable
Short-term and over-time
Certainty
Inclusion of transmission

Risk- Risks and risk management strategies

Project Characteristics
Reliability
Production profile
Site location
Stage of development
In service date (additional credit given for New Renewable Resources)

Environmental Characteristics
Air Emissions Profile and Other Hazardous Materials
Direct and Indirect Impacts (including Fish and Wildlife)
Direct and Indirect Benefits (including Fish and Wildlife)
Compliance with Earth Day Resolution (see Exhibit A, Section II)
Enhance Development of Markets for New Renewable Resources

System Factors
Location
Transmission
Interconnection
Dispatchability
Load following

Business Factors
Business Plan - Credibility, Experience of Respondents, Financial Condition, Multipurpose (other benefits that the project might provide) Leveraging of new markets and/or technologies

Respondents should contact only those persons specifically designated for information about the status of this procurement following proposal submission. Disregarding this directive may result in the respondent being declared non-responsive.

The rating results will be reported to the Superintendent of City Light, Deputy Superintendent, Power Management and Director of Strategic Planning along with the EC's recommendation(s) for a short-list on or near October 2, 2000. Negotiations will take place in October and November 2000.

1. Sworn Statement for Compliance with Seattle Municipal Code Chapter 20.44. This form, to be signed by the selected respondent, makes promises and commitments to comply with the City's ordinances regarding the respondent's in-house hiring process and to provide training/educational opportunities for the advancement of underrepresented persons employed by the respondent.
2. Contractor Work Force Report. This form, to be completed by the selected respondent, shows the respondent's permanent work force and projected work force for this contract.

V. Proposal Format an Content

Proposals shall include the following:

Letter of Transmittal

Table of Contents

I. Executive Summary

II. Administrative Questions

III. Qualifications

IV. Subcontractors

V. Detailed Description of Project and/or Proposal

1. Briefly state your understanding of the proposal and what is being offered to City Light.
2. The address used in the proposal shall be considered the legal address of the respondent and shall be changed only by written notice to City Light.

1. Firm name and business address, including telephone number, FAX and e-mail address (if available).
2. Year established (include former firm names and year established (if applicable).
3. Type of ownership (proprietorship, partnership or corporation of the State of ___________) and parent company, if any.
4. Indication of whether the firm is licensed to do business in the State of Washington (include your Unified Business License Number.)
5. Indication of whether the firm is licensed to do business in the City of Seattle (include your Seattle Business and Occupations tax number.)
6. Project manager's and authorized negotiator's names, mailing address, and telephone numbers. The authorized negotiator would be the person who is empowered to make binding commitments for the respondent.
7. Explanation of exceptions to this RFP that you are requesting. If exceptions are requested, cite the activity involved, the exception taken, and alternate language. If no exceptions are requested, so state.
8. What is the current financial status and condition of the respondent? This query will be best satisfied by submission of the prime respondent's latest annual financial statement or equivalent.

1. Clearly identify respondents qualifications. Provide a list of projects of similar magnitude and complexity that the respondent has constructed, contracted, or otherwise been involved within the last five (5) years. Include a brief description (not more than one (1) page per project) of the projects. The descriptions should specify the services provided, contract amount, and any other pertinent information. In addition, the name, address, and phone number of the client's project manager must be provided.
2. Identify references City Light may contact. Include capacity in which respondent worked with references. References will be used to verify the accuracy of information provided by the respondents. City Light reserves the right to contact references other than those provided by the respondent.